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Constitution

Articles of Association

Summary of the KCTMO Constitution

The KCTMO Constitution is the Articles of the Company as filed at Companies House.

The Company was incorporated on 20 April 1995.

The Company
The Kensington and Chelsea Tenant Management Organisation Limited is a company limited by guarantee. This means that it does not have shareholders. When you become a member of the company, you undertake to contribute £1 to the assets of KCTMO if it is wound up and owes money. You do not have to pay anything when you join the company and your liability as a member can never be more than £1.


Objects
A company must state in its Constitution what it has been set up to do. The objects of KCTMO include managing the council housing stock of The Royal Borough of Kensington and Chelsea and providing management services to other organisations. In addition, KCTMO has wide ranging powers to promote resident participation, both within the Borough and more generally, and to enter into contracts for the benefit of the organisation.


Commitment to equalities
KCTMO will not discriminate on the basis of race, gender, sexuality, age, disability, religion, marital status, or responsibility for dependants.


Membership
Membership is open to any tenant, leaseholder including non-resident leaseholder over 18 years old who occupies or owns premises that are managed by the TMO. You will automatically cease to be a member of KCTMO if you cease to be a tenant/leaseholder or if you are expelled from membership.


Associate Membership
Any child of a tenant over 18 years who is living with the tenant may join KCTMO as an Associate Member. The Board however, may invite Associate Members to attend, but not vote at Annual General Meetings, General Meetings or Board Meetings.


Management of the TMO
Ultimate responsibility for management rests with the KCTMO Board which consists of up to 15 members. There are eight elected resident board members, four members appointed by The Royal Borough of Kensington & Chelsea, and up to three additional 'independent' members. A Resident Board Member is any tenant or leaseholder who subject to the Constitution has been elected as such.


Election of Board Members
Any Tenant or Leaseholder (other than a Local Authority Person) who has been a tenant or leaseholder for at least 1 year or more and is also a Member may stand for election. All Board members usually serve for a three-year term of office. They are elected as Borough Wide Board Members; a Board member must be nominated for election by at least five members. The elections are held annually and each member can vote for as many candidates as there are vacancies.


Board Member Training and Development
Board members undertake a programme of training and development to develop the skills necessary to perform their responsibilities. Board Members undertake annual self-appraisals.


Meetings of Members of the TMO
As a limited company, KCTMO may hold an Annual General Meeting (AGM) and invitations are sent out to all TMO members entitled to receive notice and attend general meetings.

In addition to the AGM, a general meeting can be called at any time by the Board or by written request of not less than 7.5% of the members or 250 members (whichever is the greater), and must contain a statement of the matter which the Members requesting the meeting wish to discuss at the meeting.

The Constitution provides that matters at members' meetings will be decided by secret ballot and the Board shall permit members to cast their vote by post or by electronic means (if available).


Expulsion of Members
The KCTMO Board has the power to expel a member in extreme circumstances. The Board can delegate to four or more of its members the authority to suspend a member of KCTMO. If this step is taken, the Board must meet within three months to consider the matter and receive representation from the member. A member who is to be expelled is entitled to be accompanied by a friend or adviser at any meeting at which the matter is to be considered.

Private Interest
All Board Members with a connection to a matter which is being discussed at a meeting are required to enter details in a Register of Interests. This will safeguard KCTMO from any suggestions that self-interest is influencing decisions made by Board Members.

Copies of the Constitution
Copies of the Constitution can be downloaded via the link at the top of this page.


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The Royal Borough of Kensington and Chelsea TMO Ltd, Unit A, 292 Kensal Road, London, W10 5BE

Freephone 0800 137 111  |  Telephone 020 3617 7080

Email: webmaster@kctmo.org.uk

Registered in England & Wales No. 3048135  |  VAT No. 156 9449 66